PAIA ManualKnife Machines and Tools trading as KMT or www.KMTs.co.za 2003/065336/23 05/08/2003 SECTION 51 MANUAL PROMOTION OF ACCESS TO INFORMATION ACT CONTENTS A. Introduction B. Particulars in terms of section 51 of the Promotion of Access to Information Act
1. Contact details 2. The section 10 Guide on how to use the Act 3. Records available in terms of any other legislation 4. Access to the records held by the private body in question a. Information readily available, if applicable b. Records that may be requested c. The request procedures 2. Other information as may be prescribed 3. Availability of the manual A. INTRODUCTION Main Business Manufacturing and distribution of machines, tools and supplies used in the knifemaking industry and by knifemaking hobbyists B. PARTICULARS IN TERMS OF THE SECTION 51 MANUAL 1. Contact details Head of the body: UH Oosthuysen Postal address: P.O. Box 59 946 Karenpark Pretoria 0118 Street Address: 3 Fundus Estates Akasia Pretoria None Telephone number: 012 549 1430 Fax number: 086 691 2318 / 012 549 1919 Email address: kmts@global.co.za 2. The section 10 Guide on how to use the Act The Guide will, according to the South African Human Rights Commission (SAHRC), be available for inspection at the offices of the SAHRC. Please direct any queries to: The South African Human Rights Commission: PAIA Unit The Research and Documentation Department Postal address: Private Bag 2700 Houghton 2041
Telephone: +27 11 484-8300 Fax: +27 11 484-7146 Website: www.sahrc.org.za E-mail: PAIA@sahrc.org.za
3. Records available in terms of any other legislation
● Basic Conditions of Employment Act No 75 of 1997 ● Closed Corporations Act No 69 of 1984 ● Companies Act No 61 of 1973 ● Compensation for Occupational Injuries and Health Diseases Act No 130 of 1993 ● Copyright Act No 98 of 1978 ● Employment Equity Act No 55 of 1998 ● Income Tax Act No 95 of 1967 ● Intellectual Property Laws Amendments Act No 38 of 1997 ● Labour Relations Act No 66 of 1995 ● Occupational Health and Safety Act No 85 of 1993 ● Regional Services Council Act No 109 of 1985 ● SA Reserve Bank Act No 90 of 1989 ● Skills Development Levies Act No 9 of 1999 ● Skills Development Act No 97 of 1998 ● Trade Marks Act No 194 of 1993 ● Unemployment Contributions Act No 4 of 2002 ● Unemployment Insurance Act No 63 of 2001 ● Value Added Tax Act No 89 of 1991
4. Access to the records held by Knife Machines and Tools trading as KMT or www.KMTs.co.za
i. Information readily available
● Newsletters ● Booklets ● Brochures
ii. Records that may be requested:
● Closed Corporations/Partnership/SoleTrader - Accounting Records, supporting schedules and ancilliary accounting records ● Closed Corporations/Partnership/Sole Trader - Annual Financial Statements ● Closed Corporations - Founding Statement as well as any amendments thereto ● Closed Corporations - Minute Book, Resolutions Passes ● Closed Corporations - Registration documentation ● Closed Corporations/Partnership/Sole Trader - Other ● Human resources - Recruitment Policies ● Human resources - Employment Contracts ● Human resources - Training records ● Human resources - Full Employee records ● Human resources - Employee remuneration, attendance, arbitration awards ● Human resources - Code of Conduct ● Human resources - Full employee Benefits ● Human resources - Other ● Environmental Health and Safety - Impact Assessments, management programs and systems ● Environmental Health and Safety - Permits, licenses, approvals and registrations for all business locations ● Environmental Health and Safety - Safety Health and Environmental records ● Environmental Health and Safety - Other ● Operations - Agreements with Customers, Suppliers, Contractors, Distributors, Dealers or Agencies ● Operations - Agreements with Shareholders, officers and Directors ● Operations - Agreements with Joint Venture partners, partnerships ● Operations - Any Material Agreements wrt operational activities ● Operations - Restraint Agreements ● Operations - Client/Customer Register ● Operations - Sales and Warranty Agreements ● Operations - Other
Other:
● Other - Intellectual property, license, research and development, consulting and other agreements ● Other - Copyrights, patents, patent applications and inventions ● Other - Trademarks, trade names and other protected names ● Other - Fixed property, title deeds, mortgages, leases etc ● Other - Taxation, tax returns and documents ● Other - Insurance, policies, coverages, claims ● Other - Information Technology - Audits, Disaster recovery, Hardware, Software, Network etc ● Other
iii. The request procedures:
Form of request:
● The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned. ● The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed. ● The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right. ● If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.
Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
● The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request. ● The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee. ● After the head of the private body has made a decision on the request, the requester must be notified in the required form. ● If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.
5. Other information as may be prescribed
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
6. Availability of the manual
The manual is also available for inspection during office hours at the offices of UH Oosthuysen free of charge. Copies are available from the SAHRC and on our website kmts.co.za.
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